Present: Ray Rodrigues (presiding), Victor Fuhro, José Martín, Sylvia Peña, Cindy Lerma, Mimosa Stephenson, Betsy Boze, Wayne Lewis, Farhat Iftekharuddin, Jim Holt, Doug Ferrier, Carolyn Green, Margaret Esparza-Ramirez (guest).

1. Gatekeeper Study and other enrollment management topics: Cindy Lerma distributed a report outlining potential gatekeeper courses in the core curriculum.  Members discussed possible follow-up studies including looking at student success when taking particular combinations of courses as well as correlating outcomes with course load and hours worked.  Members noted that we need more information.  The Colleague system supports collection of information about students’ intentions when admitted.  We need to collect that information during the admissions process.  Members also suggested that we ask students about their work schedules and collect the information for future studies.

Some of the schools and colleges have formed their own enrollment management committees that will serve as liaisons with the institution’s enrollment management committee.  The academic deans reported on their school/college activities in recruiting and retention.

2. HEAF and Space Utilization: Margaret Esparza-Ramirez explained how information about sections is used to produce Coordinating Board reports.  She stressed the importance of timely update of information about instructor assignments and clarification of “TBA” designations for class location and time.  She will continue to produce reports indicating which sections still need such information and will send memos about this to the appropriate deans and department chairs.

3. Awards Night: Victor Fuhro asked whether departments still need the GPA reports used in selecting students for awards.  The academic deans still need the reports.  Members discussed some of the logistical problems involved with the ceremony.  Sylvia Peña and Betsy Boze will work together to propose changes for future awards ceremonies.

4. SB 1356: Mimosa Stephenson presented a senate bill that would alter admission and scholarship policies for graduate and professional programs.  The bill sets out factors that must be considered in making admissions and scholarship decisions.  The use of standardized test scores would be limited.  Standardized scores could not account for more 25% of the weight assigned to factors considered for admissions or competitive scholarship awards.

5. Workload Plans: Ray Rodrigues led a discussion of the current workload plan process, noting variations among the schools and colleges and questions about the extent to which the workload conference constitutes an evaluation rather than a negotiation.  After discussion, members decided that it would be advisable to schedule a one-day retreat to address the workload planning process.

6. Deans/Chairs Summer Workshops and New Faculty Orientation Workshops: Members reviewed draft agendas for the workshops and suggested additional topics.  Deans will survey department chairs for suggestions of topics for the workshops, including suggestions for readings that might be used to stimulate discussion.

7. Downward Expansion Scholarships: Deans of the schools and colleges that have downward expansion programs agreed to divide the available scholarship monies as follows:
? 1/7 for the incoming Education cohort
? 1/7 for the incoming Fine Arts cohort
? 1/7 for the incoming Engineering Technology cohort
? 1/7 for the incoming Business cohort
? 3/7 for current cohort students continuing next Fall (divided among the existing downward expansion programs based on the number of students in their current cohorts)