Present: Carolyn Green (presiding), Victor Fuhro, Mimosa Stephenson, Marilyn Dyer, Sylvia Peña, Betsy Boze, Farhat Iftekharuddin, Jim Holt, Doug Ferrier, José Martín

1.  Dual Enrollment:  Carolyn Green reported on the results of a meeting between UTB/TSC administration and superintendents of local school districts.  The subject of the meeting was a proposal for providing concurrent enrollment courses for local high school students.  The proposal presented and accepted by the superintendents called for a waiver of the general use fee, use of Endowment credits for in-district students, and allowing qualified high school teachers to serve as instructors for the courses (under supervision conditions spelled out in the proposal and consistent with THECB rules and SACS requirements).  The proposal will be used as the basis for a partnership agreement to be submitted for approval by our board and by the school districts’ boards.  Carolyn reported that plans for offering concurrent enrollment classes in the Spring will proceed while the agreements are being formalized.  Betsy Boze noted that we should have similar discussions with St. Joseph’s.

Members also discussed how to increase the recruiting value of concurrent credit courses.  Suggestions included emphasizing that the students receive a college ID and have access to our library resources, arranging to have our full-time faculty give guest lectures in the concurrent credit classes on the high school campuses, having the students visit campus several times during the semester, and extending our course offerings to offer technical courses as well.

2.  Deans/Chairs Workshop Agenda:  Members decided that the following topics should be on the agenda for the November 6 Deans/Chairs Workshop:
? Registration/retention/recruiting update
? Core Curriculum proposal status
? Dual Enrollment
? Preparation of the 1999-2000 budget
? New Forms: Curriculum Action Request, Declaration of Major

3.  Budget Preparation: Victor Fuhro led a discussion of the budget preparation process.  Victor will provide the deans/directors with an adjusted budget that may be used as a basis for preparation of next year’s budget.  Victor will enter the budgets into the Colleague system.  Deans/directors will work with their units to develop budget proposals prior to January 22.  On Friday, January 22, schools, colleges and academic offices will present their budgets to the Provost and to each other.  José Martín urged that the budget include a line for equipment purchases.

4.  Recruiting: Carolyn led a discussion of the recruiting plan outlined in Dr. Rodrigues’s memo.  She distributed a draft plan for carrying out the recruiting activities and asked members to review it for further discussion at a subsequent meeting. Carolyn will contact members involved in activities to be initiated in the next week.

5.  Faculty Searches: Victor led a discussion of plans for running omnibus ads in the Chronicle of Higher Education and other publications.  Deans decided that the target for the Chronicle should be the December 4 issue.  Given deadlines for submission to the Chronicle and time needed for internal preparation of the ad, November 13 was selected as the deadline to submit requests to advertise (with accompanying position descriptions for publication on the Human Resources web page).  Dates for subsequent ads and ads in other publications were selected as well.

6.  Coordination of Class Cancellations:  Carolyn reported that Colleague system conversion issues necessitate coordinating the cancellation of classes with Financial Aid and Business Office processes.  After discussion of the constraints and time frames, deans agreed to observe the following windows for cancelling classes:
? Classes may be cancelled on the Legacy system through December 4 at 5:00 p.m.
? Classes may be cancelled on the Legacy system through January 11 prior to 8:00 a.m.
? To do this, section masters for cancellations must be submitted to Margaret Ramirez by 8:00 a.m. January 8.